5 Tips to Make Human Resources Management Simpler

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Have you ever thought about the number of hours that the Human Resources department wastes on administrative work? This time wasted on paperwork and bureaucracy is certainly valuable and could be used to contribute to other processes that create greater value.

Whether it is payroll processing or contract and contribution management, the old formula of handling processes “by hand” not only limits productivity, but also locks companies into the past. And in an era where there is so much talk about digital transformation, the big challenge that companies face is finding out how they can dematerialize and improve their Human Resources management processes to remain competitive in the market .

The growing awareness of the importance of human capital has also made it iceland whatsapp number database that employees are the most important elements of any company . Human Resources management is therefore increasingly focused on the human aspect , as a result of a true exploration of the potential of each human asset for the economic growth of companies.

Challenges bring opportunities in Human Resources management
This transformation phenomenon in the Human Resources department is based on a paradigm shift supported by automation and process simplification models , with a view to ensuring mobility, real-time collaboration, autonomy, access to information and constant feedback.

Operations as simple as checking your pay slip, recording expenses (with a simple photo of the receipt), or booking holidays via your mobile phone have become a necessity.

And if, on the one hand, actions like these make life easier for employees, on the other, they streamline the work of the Human Resources department, leaving more time, focus and energy to concentrate on what is really important: efficient people management and the valorization of the company's human capital.

But how can we optimize this Human Resources management?

1. Invest in the automation of administrative processes
The Human Resources area is full of processes, ranging from the moment of recruitment to the management of employee contracts. These processes generally involve multiple data, critical information and an infinite number of meticulous operations, which require great detail, precision and rigour.

Nowadays, much of this administrative work can be automated, using technological solutions specifically designed to simplify and streamline Human Resources management.

2. Offer greater autonomy to employees
With the digital era gaining more and more strength, individual autonomy gains preponderance and employees of organizations increasingly seek the freedom to access information anywhere and at any time.

All this means that it is now possible to further simplify the management of expenses, holidays, absences, overtime and all types of requests to the organization through a collaborative self-service platform. Each employee is then able to change personal data, book holidays, access pay slips and statements and record absences or overtime. Holiday requests are forwarded for approval by the team leader. All without any intervention from the Human Resources department. Can you imagine how much time you could save?

3. Focus on people, not processes
Organizations are increasingly focused on providing a good experience throughout the entire period of connection to the company and concepts such as mobility, empowerment, involvement and collaboration have been gaining space and prominence in organizations.

The dynamics of the current market, combined with the need for constant feedback and transparency , force organizations to promote a digital organizational culture centered on employees and to implement a cross-functional information sharing strategy , providing agile communication channels that enhance everyone's collaboration in generating value.

4. Make the most of the HR department’s time and productivity
Access to indicators and metrics that allow for on-time data analysis and decision-making based on statistics and analytical data is replacing the traditional model of decisions made based on relationships and experiences, making the process more rigorous and reliable.

All of this, combined with process automation, drives significant time and productivity savings across the entire HR department so that all resources can be directed to processes with greater value for the organization.

5. Invest in Human Resources management solutions
Human Resources management technology solutions are therefore the perfect ally to enhance the most valuable asset of any organization: its people . Nowadays, any employee is a data generator, constantly connected, with needs for interaction and involvement.

That said, it is impossible not to acknowledge the potential of technological integration with the social and economic spheres of the business fabric. In doing so, the result is the professional fulfillment of employees and the solution naturally involves Human Resources management systems adapted to the current reality.

Here are some of the processes that can be automated using Human Resources management software:

Calculation and processing of salaries and contributions (“Payroll”)
Contract management
Team formation
Registration and approval of expenses
Employee file management
Approval of absences, vacations, overtime in real time
Understanding the advantages of technology in Human Resources management is half the battle to improving your company's productivity and efficiency.

With simple but relevant functionalities, the technological solutions developed by Cegid Primavera to optimize Human Resources management offer autonomy in consulting contractual information, updating and inserting personal information, and recording expenses, holidays, absences or overtime .

The employee can check the status of salary processing, receipts or the Annual Income Statement, comparative maps of amounts earned, payment methods used, discounts and contributions, among other types of contractual information, whenever they want.

This, especially in a collaborative context, speeds up the exchange of information, boosts management processes, stimulates engagement and increases company productivity.