Pick a time (and stick to it)

[Ehsanuls55]

Set aside a specific time slot for your catch-up meetings and make it consistent. This ensures structure and predictability., helping your team stay organized and improving attendance.

As for when the meeting should be held, it depends on your workflow. Ideally, the meeting should be held in the morning so that the team is prepared for the day when it is over. It doesn't have to be the first thing you do, but make sure the meeting is held before the team is ready to get down to business.

This is easier said than done when it comes to remote setup , especially if your team members are scattered around the world. Your morning may be someone else’s night, which makes things quite complicated.

If you can't find a time that works for everyone, a synchronized catch-up may be your only it directors managers email list option. It's not as effective as a real-time meeting, but it's still better than leaving a team member out of the catch-up.

Tip 3: Keep a bird's eye view of your updates
Whether your team is on-site, hybrid, or fully remote, the last thing you want to do is memorize what happens during a refresher, or expect your team to do it. Everything discussed should be documented to ensure everyone is on the same page.

At a minimum, you'll want a spreadsheet to track attendance, tasks, blocks, and other relevant information for each team member.

While there's nothing wrong with using a basic spreadsheet, you'll want a more robust and intuitive solution that doesn't require you to build an entire system from scratch. If you need help, ClickUp StandUp's Daily Meeting Template page can be an invaluable addition to your standups.

ClickUp StandUp Daily Meeting Template

ClickUp Standup's daily meeting template allows you to structure your meeting with options like Custom Statuses, Custom Fields, and Custom Views

Everything you need to systematize your meetings and keep them perfectly organized. You can list tasks with custom statuses and assign priority labels to define a clear hierarchy and tackle urgent work promptly.

A robust Board View allows you to clearly view and checklist each team member's tasks so you're always on top of project progress. Share this comprehensive Overview with your team and you won't have to worry about project silos or misunderstandings.

You can also encourage the team to fill out their fields independently, which somewhat addresses the aforementioned limit of updates across time zones.

Tell those who can't attend to do so as soon as they start their day, and they'll be kept up to date.